Proposal Production Specialist III

• Lead the formatting, design, and production of complex proposal documents, presentations, and supporting materials using Adobe Creative Suite and Microsoft Office Suite.
• Ensure adherence to brand guidelines and maintain visual and stylistic consistency across all deliverables.
• Collaborate closely with proposal managers to interpret RFI/RFP requirements and ensure full compliance with submission specifications, including layout, structure, fonts, and file formats.
• Prepare and finalize files for print or digital submission, ensuring accuracy, quality control, and timely delivery.
• Diagnose and resolve advanced formatting and design challenges under tight deadlines, providing creative solutions.
• Maintain, refine, and expand the proposal template library to promote efficiency and consistency across the organization.
• Manage and update proposal templates, boilerplate content, and past performance records.
• Develop graphics, charts, visualizations, and other visual elements that enhance clarity and competitiveness within proposal responses.
• Assist the Proposal Manager with proposal schedules, task assignments, workflows, and key deadlines.
• Conduct compliance checks to validate that all RFI/RFP requirements are met.
• Independently manage assigned RFIs and smaller proposals from kickoff through submission.
• Organize and maintain records for all RFI/Proposal submissions, ensuring version control best practices.
• Maintain and continuously improve the Global Business Development (GBD) knowledge repository to support future proposal efforts
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
• BA or BS degree in business, sciences, engineering, or a related field.
• Typically demonstrated by 5 plus years of experience in desktop publishing, graphic design, or proposal production; experience within a proposal or bids environment strongly preferred.
• Advanced proficiency in Adobe Creative Suite and Microsoft Office Suite.
• Exceptional attention to detail and commitment to producing accurate, visually engaging, and error-free materials.
• Proven ability to manage multiple deadlines, work under pressure, and adapt to shifting priorities.
• Location: 9801 Washingtonian Blvd, Gaithersburg, MD
• Work Site Expectations: 3 days in office, 2 days remote Travel Expectations: 5% (as needed for project assignment) Hours: Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.