Proposal Coordinator - Portland, ME | Providence, RI | Canton, MA
Woodard & CurranCanton, Massachusetts
Full Time
Posted January 23, 2026
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Job Description
The Proposal Coordinator is responsible for managing the development and submission of high-quality proposals in a fast-paced environment, collaborating with various teams to support business growth and client engagement in the water and environmental sectors.
Key Responsibilities
- Manage all phases of proposal development from decision to completion and delivery
- Collaborate with Marketing, Client Managers, Practice Leaders, and Project Managers to produce high-quality, timely responses to RFPs and SOQs
- Support the proposal process from short-list selection through interview presentation
- Organize and coordinate proposal content, deadlines, and submission materials
- Utilize desktop publishing skills to produce polished and impactful proposals
Requirements
- Experience as a Proposal Coordinator who independently manages all phases of proposal development from the go decision through completion and delivery, including supporting the process from short-list selection to interview presentation.
- Strong organizational skills and attention to detail, with the ability to manage numerous proposal deadlines in a fast-paced, deadline-driven environment.
- Outstanding communication skills suitable for collaborating with Marketing, Client Managers, Practice Leaders, and Project Managers.
- Demonstrated ability to multi-task effectively across multiple projects and teams.
- Proficiency in desktop publishing and producing polished, impactful proposals.
- Ability to work independently while supporting multiple managers across teams.
- Experience in producing high-quality responses to RFPs and SOQs.
- Location flexibility with a preference for candidates located in Portland, ME; Canton, MA; or Providence, RI, with hybrid work from the office 3 days a week.
- Legal authorization to work in the United States (implied by the job location and work requirements).
Benefits & Perks
Compensation/salary range not specified
Hybrid work schedule (work from office 3 days a week)
Observed holidays (up to 8 holidays annually)
Vacation days accrued based on experience and hours worked
Paid sick time for non-work-related illness or injury
Up to 80 hours of Paid Parental Leave for child bonding
Paid short- and long-term disability insurance
Medical, dental, and vision health plans
Basic employee group life insurance and AD&D benefits, with voluntary life insurance options
Retirement Savings 401(k) with 100% match of the first 3% of salary contributed
Wellbeing support through DarioMind assistance program and mental health resources
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