Administrative Assistant
VoltusRemote
Full Time
Posted June 10, 2026
$55k - $65k
Climate Technology
Remote
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Job Description
Voltus is the leading virtual power plant operator of distributed energy resources.
Key Responsibilities
- Work closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical priorities.
- Assist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurants.
- Prepare PowerPoint presentations, including for Veritas, the weekly all-staff meeting.
- Download and distribute the daily mail from a virtual mailbox.
- Check phone messages and distribute them as needed.
- Manage documents, meeting recordings, and data hygiene in the company drive.
- Serve as a point of contact for employee inquiries and direct requests to the appropriate resources.
- Provide limited administrative support to Senior Vice Presidents and Vice Presidents.
- Fulfill all other responsibilities as directed by the position’s manager and the Senior Director of People Operations.
- Provide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workload
Requirements
- Experience and success (2+ years) as an administrative or executive assistant or office manager.
- Knowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communication.
- Able to learn new software as needed, sometimes through online tutorials.
- Proven critical thinking skills and collaborative approach to problem solving.
- Customer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindset
- Function well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and priorities.
- Passionate about energy and climate issues. You love to do well by doing good.
- Self-starter with the capacity to identify and appropriately prioritize our most pressing needs.
- Ability to handle confidential and sensitive information with discretion.
- Excellent written and verbal communication skills and strong attention to detail.
- Able to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration tools.
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