Administrative Assistant

• Work closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical priorities. • Assist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurants. • Prepare PowerPoint presentations, including for Veritas, the weekly all-staff meeting. • Download and distribute the daily mail from a virtual mailbox. • Check phone messages and distribute them as needed. • Manage documents, meeting recordings, and data hygiene in the company drive. • Serve as a point of contact for employee inquiries and direct requests to the appropriate resources. • Provide limited administrative support to Senior Vice Presidents and Vice Presidents. • Fulfill all other responsibilities as directed by the position’s manager and the Senior Director of People Operations. • Provide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workload

• Experience and success (2+ years) as an administrative or executive assistant or office manager. • Knowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communication. • Able to learn new software as needed, sometimes through online tutorials. • Proven critical thinking skills and collaborative approach to problem solving. • Customer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindset • Function well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and priorities. • Passionate about energy and climate issues. You love to do well by doing good. • Self-starter with the capacity to identify and appropriately prioritize our most pressing needs. • Ability to handle confidential and sensitive information with discretion. • Excellent written and verbal communication skills and strong attention to detail. • Able to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration tools.