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Administrative Assistant

Pure Storage
Posted January 27, 2025

Santa Clara, California

Energy Storage

$42 - $64

Full Time

Job Description

The Administrative Assistant will provide executive support to two VPs and their leadership teams, managing calendars, scheduling meetings, coordinating travel, and handling special projects in a fast-paced environment.

Responsibilities

  • Provide executive support for 2 VPs and their leadership teams
  • Manage communication including email and calendar
  • Schedule meetings cross-functionally and across geographies
  • Research and arrange domestic and international travel
  • Process expense reports and create purchase requisitions
  • Liaise between internal organizations and work with existing team exec admins
  • Manage special projects and assignments

Requirements

  • A minimum of 3 years supporting senior leaders.
  • Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
  • Experience in organizing meetings, note taking, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
  • Ability to lead special projects on behalf of the team organization more broadly.
  • Demonstrated ability to achieve high performance goals in a complex and fast-paced environment.
  • Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, external partners, vendors, etc.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer client service and response.
  • Expert level written and verbal communications.
  • Very high level of attention to detail.
  • Proficiency in grammar, spelling and proofreading.
  • Ability to understand and interpret policies and procedures as well as apply them with consistency.
  • Strong computer skills including proficiency in Google office suite, Concur, Microsoft Office programs Word, Excel, PowerPoint.
  • Comfortable with a multi-tool environment including Slack, Google hangouts, ERP, etc.
  • AA or BS Degree in business or related field.

Benefits

  • Annual base salary range of $42.31/hour to $63.94/hour
  • Incentive pay and/or equity eligibility
  • Flexible time off
  • Wellness resources
  • Company-sponsored team events

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