Office Manager

• Manage all key relationships with office suppliers as well as being the prime liaison with building management for our leased facilities. • Accountable for Onboarding/Offboarding of new employees with building/office security pass set-up. • Accountable for all Mail and Courier deliveries throughout the day. • Validate all office services received for approval on invoices from suppliers. • Have pride of place; ensure our workplace is neat, organized and stocked with appropriate resources. • Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures. • Maintain and build company culture by initiating creative initiatives and partnering with various members of the company – e.g. schedule and organize company events and social gatherings • Ensuring staff adherence to office procedures • Maintenance of supply inventory and arranging service of office equipment • Ensure timely processing and approval of invoices to avoid late payments • Partner with Executive Assistants in our Toronto and Philadelphia offices to coordinate scheduling of events / business activities as well as handle over-flow administrative support to leaders • Prepare and edit correspondence, reports, and presentations using MS Office products • Arrange domestic and international travel, including flights, accommodations, and itineraries • Support ad-hoc projects and events for leaders and their teams as needed • Professionally interact with clients and external stakeholders as directed • Maintain organized digital files, shared drives, and documentation systems to ensure information is always accessible and up to date

• 3-5 years in an Office Manager or Office Coordinator position supporting leaders in a professional environment is a must have! • Exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks with grace and accuracy. • Proven experience handling a wide range of office and administrative support activities – office services, calendar / scheduling support, travel arrangements, and onboarding support. • Advanced knowledge of the Microsoft Office suite of products • Proven ability to handle confidential information with integrity and sound judgment. • Strong written and verbal communication skills, with the ability to craft clear, polished, and professional messages. • Proactive, adaptable, and resourceful, with a talent for building strong relationships across diverse teams.