Project Specialist

Job Summary: This position plays a key role in driving the objectives of the Business and Prime Contracts Administration (BPCA) organization. The position will report to the Director of Project Program Management and will partner with all organizations within BPCA. BPCA includes Procurement (other than Construction Projects), Cost Estimating, Prime Contract Administration and Projects Program Management. The Project Specialist will provide strategic coordination and administrative oversight to each organization within BPCA. Activities will include day-to-day coordination and facilitation to the Vice President, Directors and Managers within BPCA. Activities will also include: Coordinate the development, review and approval of cost estimates; oversee the management and updating of all BPCA administrative procedures and processes; development and maintenance of various metrics for the organization; facilitate the development of contract change proposals, requests for equitable adjustment and other Prime Contract actions; coordinate requests by the Estimating, Procurement and Project Program Management organizations. Essential functions/job duties of this position include: * Coordinate with the Director of Project Program Management the development and processing of all planning work products required by HMIS Administrative Procedures (e.g. work scope categorization checklist, Project Prioritization, Reliability Project Investment Portfolio, Project Reviews). * Become qualified (if not already) and perform Buyers Technical Representative Duties for the Business and Prime Contracts Administration organization. * Independently manages, executes planning, expediting, organizing, implementing and performing technical, financial and administrative duties in support of BPCA roles, responsibilities, authorities and accountabilities. * Performs a variety of administrative and/or technical tasks, as assigned by the Director of Project Program Management. * Leads and/or facilitate the development of formal and informal transmittal of information and deliverables to the U.S. Department of Energy, Hanford Field Office. * Leads the efforts to ensure BPCA input into various reports (monthly, Performance Evaluation and Management Plan, Special Emphasis Area, etc.). * Performs Purchase Card (P-Card) Order and Transaction File Review, P-Card file upload and P-Card vendor database revisions. * Researches and gathers audit information and data, implements process improvements, develops and modifies procedures and policies. * Leads and/or manages duties assigned by the Project Program Management Director (PowerBi development, process improvements). * Compiles Proposal and Requests for Equitable Adjustment information and provides drafts for review. * Collaborates with technical experts and management to document change proposals and estimating basis. * Monitors and updates (on a regular basis) the Contracts Management and Estimating SharePoint sites and landing pages on the intranet. * Executes Correspondence Control organizational roles and responsibilities when requested * Become qualified (if not already) and perform Building Administrator duties for 825 Jadwin Building, upon request of facility management or BPCA management. * Works with other estimating professionals to identify FAR-based pricing sources, preparing source information files and documentation. * Facilitates the development and maintenance of the organization's administrative procedures. * Coordinates the development of reports for the organization. * Oversight of business applications. * Contributes to special research projects for audit-related recommendations. * Promotes customer service, based on routine or expedient demands. Daily operations require multi-tasking capabilities. * Manages multiple projects and activities, at varying levels of complexity, to improve, streamline, and automate work processes. * Demonstrates problem solving, analytical and technical troubleshooting skills. * Successfully manages priorities, special projects, deadlines, and routine workloads.

• Bachelor's degree plus three (3) year of experience - OR - an equivalent combination of education and experience. * The successful candidate must be well organized with an attention to detail. * Must be able to maintain a positive attitude with a willingness to take a variety of assignments. * Ability to obtain Buyer's Technical Representative Qualification within six (6) months of being hired. * Ability to become an HMIS qualified procedure writer within six (6) months of being hired. * Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.
• Familiarity with the day-to-day operations of BPCA. * Familiarity with Correspondence Control. * Familiarity with the roles and responsibilities of a Building Administrator * Ability to meet deadlines and produce high-quality results. * Proficient in Microsoft Office.