Administrative Assistant

Esri

Edinburgh, United Kingdom

Full Time

Posted August 27, 2026

£27k - £29k· Est.

Power Generation

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Job Description

Join our dynamic team of administrative assistants, where independence meets collaboration, and where you’ll play a vital role in Esri Global’s UK offices.

Key Responsibilities

Manage operations to make our office a great place to work by taking care of the office condition, supplies, catering, vending and equipment
Interface with the local landlord and vendors, manage vendor procurement and vendor contracts, coordinate work of contractors for office maintenance and enhancements, and maintain office equipment in collaboration with Esri’s corporate, Global Operations Team
Act as a first point of contact in our Edinburgh office and ensure successful meeting engagements
Manage daily business administration, including answering and routing inbound calls, travel planning, and other administrative support
Assist and collaborate with colleagues when necessary, and take on temporary projects within your expertise
Coordinate with managers and Esri Information Security Technology teams on acquisition and distribution of employee computer hardware
Provide orientation to new staff members
Collaborate with HR to support employer administration, onboarding, as well as compliance and adherence to legal and office policies as needed
Actively engage in data privacy management
Provide high-level administrative support to development teams globally
Serve as a collaborative partner with administrative staff located in Europe, Asia, and the Americas including staff in Esri’s headquarters in Redlands, CA
Improve and implement sustainable business practices to ensure the financial health of the office and company as a whole
Organise team building and office morale events and activities

Requirements

GCSEs in English and Maths or equivalent
At least two years of experience working in a similar position with office management, administrative, or assistant experience in a multinational company
Effective time management skills with the ability to multi-task and follow-up on multiple projects, using both analytical and organisational skills
Excellent verbal and written communication skills in English
Ability to effectively collaborate virtually and in-person with different personalities, cultures, and belief systems
Strong computer skills including usage of spreadsheet applications, word processing programs, and e-mail systems
Excellent customer service, relationship-building, negotiation, and influencing skills
Flexible and adaptable to new challenges and opportunities, with the ability to think and work independently
Must have current work authorisation in the United Kingdom
Bachelor's degree or equivalent commercial education
Knowledge of human resources policies and procedures
Experience working with third party suppliers and facilities management