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Job Description
An Executive Assistant supporting a senior executive at Celonis, responsible for managing calendars, coordinating meetings, handling travel and expenses, preparing documents, and organizing events, while also managing own projects in a dynamic, tech-driven environment.
Key Responsibilities
- Manage calendars, expense reports, and travel arrangements for executives
- Schedule and coordinate meetings, including attendee management and material preparation
- Assist in creating and editing documents and presentations
- Act as the point of contact between executives and internal or external colleagues
- Organize internal events such as leadership meetings and team events
- Provide support during customer or executive meetings
- Drive own projects independently
Requirements
- Ideally 4 years experience as an Executive Assistant supporting an SVP or VP, ideally in a fast-growing IT Company, Consulting Industry or Banking.
- Experience working in a tech-driven environment supporting Sales Leaders and Teams.
- High interest for Tech topics.
- Self-started, proactive and entrepreneurial attitude.
- Ability to adapt and shift gears to cope with change.
- Strong critical thinking skills to make informed decisions without having all the answers.
- Strong attention to detail.
- Comfortable providing structure within a dynamic environment and navigating ambiguity.
- Capacity to manage multiple tasks with high flexibility and experience working under pressure with different time zones.
- Very good ability to prioritize tasks.
- Reliable, discrete and service-oriented personality.
- High level of integrity and business ethics.
- Strong team player.
- Advanced Microsoft Office skills.
- Advanced Google Suite skills.
- Perfect command in English, written and spoken.
- German or Spanish language skills are a plus.
Benefits & Perks
generous PTO
hybrid working options
company equity RSUs
comprehensive benefits
extensive parental leave
dedicated volunteer days
gym subsidies
counseling and well-being programs
internal mobility and mentorship opportunities
Ready to Apply?
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