Office Administrative Assistant

Canadian Solar

Mesquite, TX

Full Time

Posted July 16, 2026

$70k - $85k· Est.

Solar Energy

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Job Description

The Specialist I, Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office.

Key Responsibilities

Administrative Support: Provide general administrative support, including managing schedules, arranging meetings, and handling phone calls and emails. Prepare and process correspondence, reports, and documents as needed.
Calendar Management: Coordinate and maintain calendars for senior management and other team members. Schedule and organize meetings, appointments, and travel arrangements.
Office Coordination: Oversee day-to-day office operations, including managing supplies, coordinating with vendors, and ensuring a clean and organized workspace. Handle incoming and outgoing mail and packages.
Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure meeting rooms and equipment are set up and ready.
Data Entry and Record Keeping: Maintain accurate records and databases, including employee information, project details, and financial documents. Enter and update data as required .
Document Management: Prepare, edit, and format documents, presentations, and reports. Ensure that all documents are properly filed and accessible.
Communication: Act as a liaison between departments and external contacts. Handle inquiries, resolve issues, and facilitate effective communication within the organization.
Project Support: Assist with various projects and initiatives, providing administrative support and coordination as needed. Contribute to project planning and execution.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times .

Requirements

-Education: Associate’s degree in Business Administration , Office Management, or a related field. Relevant certifications or additional training in administrative support are a plus.
Experience: Minimum of 2-4 years of experience in an administrative or office support role, preferably within a corporate or manufacturing environment. Experience in the renewable energy sector is advantageous .
Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
Communication: Excellent verbal and written communication skills, with the ability to interact professionally with senior management, colleagues, and external partners.
Attention to Detail: High level of accuracy and attention to detail in handling administrative tasks, preparing documents, and managing records.
Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and address issues proactively.
Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.