Executive Admin
Bloom EnergySan Jose, California
Full Time
Posted August 18, 2026
$121k - $175k
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Job Description
Bloom Energy is committed to fair and equitable compensation practices.
Key Responsibilities
- Manage the CFO’s complex and dynamic calendar, including prioritization of internal leadership meetings, Board and Audit Committee preparation, investor engagements, customer meetings, and team operating cadences.
- Coordinate and book domestic and international travel — flights, hotels, ground transportation, visas, and detailed itineraries — and manage seamless changes when plans shift.
- Prepare, process, and reconcile expense reports, corporate card transactions, and travel reimbursements in a timely and accurate manner.
- Serve as a primary point of contact for internal and external stakeholders on behalf of the CFO, including Board members, investors, analysts, bankers, auditors, and senior executives.
- Coordinate logistics for quarterly earnings preparation, investor conferences, non-deal roadshows, and Board and Audit Committee meetings in close partnership with Investor Relations and the Corporate Secretary.
- Draft, edit, and format communications, presentations, and meeting materials with a high degree of accuracy and professionalism; handle highly confidential financial and strategic information with absolute discretion.
- Plan and execute Finance leadership team meetings, offsites, and town halls — including agenda development, logistics, catering, and follow-up on action items.
- Track key deliverables, deadlines, and follow-ups across the Finance organization; partner with the CFO’s direct reports to keep priorities visible and on track.
- Partner with the broader EA community at Bloom — particularly the CEO’s EA and other executive support partners — to ensure seamless coordination across the executive team.
- Manage onboarding logistics for new Finance leaders and support team-wide events, recognition, and culture-building activities.
Requirements
- Minimum of 10 years of experience as an Executive Assistant supporting C-suite or senior executive leaders, preferably including a CFO or other senior Finance executive.
- Direct experience in a public-company environment is strongly preferred, with familiarity around earnings cycles, Board cadence, and investor-facing activities.
- Demonstrated ability to manage complex calendars, multi-leg international travel, and high-volume scheduling across time zones.
- Proven track record of handling highly confidential and sensitive information with absolute discretion and sound judgment.
- Excellent written and verbal communication skills, including the ability to draft polished correspondence on behalf of the executive.
- Strong proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel), Zoom, and expense/travel platforms (e.g., Concur).
- Highly organized, detail-oriented, and proactive — anticipates needs, identifies issues early, and resolves them with minimal direction.
- Calm under pressure, adaptable to shifting priorities, and able to maintain composure and professionalism in high-stakes situations.
- Strong interpersonal skills and executive presence; able to build trusted relationships across all levels of the organization and with external stakeholders.
- Strong personal ethics, intellectual curiosity, and a service-oriented mindset.
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