Job Description
A Procurement Associate supporting the development and execution of procurement strategies for solar PV storage systems and components within a renewable energy company, focusing on contract management, vendor relations, and process optimization to drive down costs and ensure compliance.
Key Responsibilities
- Support the implementation of procurement strategies for solar PV storage systems and components.
- Collaborate with cross-functional teams including legal, finance, EPC, and development teams to meet project timelines.
- Assist in creating and maintaining procurement processes and best practices for large-scale projects.
- Support complex transactions involving multiple supply, construction, and operational contracts.
- Manage supplier relationships, including onboarding, tracking, and ensuring ESG compliance and insurance requirements.
- Review and prepare standard contract documents such as NDAs, RFPs, master service agreements, and amendments.
- Lead the contract execution process and internal reporting approvals.
- Track and process payments, deposits, milestone payments, and invoices.
- Ensure compliance with corporate policies, including ESG initiatives and SOX requirements.
Requirements
- Demonstrate sound industry knowledge, superior communications, and detail-oriented organizational skills.
- Support the Strategic Procurement Managers and Directors in the implementation of Avantus procurement strategy and standards across solar PV storage systems and components.
- Have experience in the renewables sector, contract management, contract compliance, vendor management, developing and implementing procedures, and document control.
- Work collaboratively with other team members, cross-functional teams including legal, project finance, corporate finance, EPC, procurement, land and development teams, and other internal stakeholders at all levels of the company.
- Support the Procurement team and cross-functional teams on special projects, general corporate work, and administrative tasks.
- Assist with deliverables required from project finance, third parties, and work closely with legal, internal stakeholders, and project partners to meet closing timelines.
- Create and follow best practices in processes for large scale procurement, including organization and alignment within the two functions of the Procurement team, PV and Storage.
- Support complex transactions that feature multiple supply, integration, construction, and O M contracts.
- Manage supplier relationships, including development and management of systems to support strategic negotiations and existing and future contracting, including onboarding, tracking and organizing financials, ESG compliance, and insurance.
- Review and assist with preparation of standard contract documents, including non-disclosure agreements, requests for proposals, master services agreements, consulting agreements, amendments, and change orders.
- Lead the document execution process, including internal reporting approvals.
- Manage payment tracking and processing for large value deposits, milestone payments, and individual invoices.
- Lead the team’s compliance matters and implement corporate policies such as ESG initiatives and SOX compliance.
- Be highly detail-oriented and organized, with the ability to multi-task and manage tight timelines, prioritize deadlines, and work effectively with multiple stakeholders and cross-functional teams.
- Proactively approach problem solving and support company growth by introducing or utilizing tools and procedures that improve efficiencies.
- Be adaptable in a dynamic and fast-paced atmosphere, proactively identifying and addressing support needs, especially when working remotely.
- Possess at least three years of contract administration or equivalent experience.
- Have the ability to make administrative procedural decisions and judgments, and to create, compose, and edit written materials.
- Be reliable, dependable, and flexible.
- Have solar industry experience (preferred).
Benefits & Perks
Competitive compensation with a salary range of $91,916 to $108,137 USD plus bonus
Comprehensive medical and dental plan options
Flexible PTO
401(k) matching
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