Job Description
A Procurement Associate supporting the strategic procurement of solar PV storage systems and components, responsible for contract management, vendor relations, process improvement, and cross-functional collaboration within a renewable energy company.
Key Responsibilities
- Support the implementation of procurement strategies and standards across solar PV storage systems and components.
- Collaborate with cross-functional teams including legal, finance, EPC, land, and development teams to meet project timelines.
- Assist in creating and maintaining procurement processes, documentation, and best practices for large-scale projects.
- Support complex transactions involving multiple supply, integration, construction, and O&M contracts.
- Manage supplier relationships, onboarding, tracking, and ensuring ESG compliance and insurance requirements.
- Review and prepare standard contract documents such as NDAs, RFPs, master service agreements, and amendments.
- Lead the contract execution process, including internal approvals, payment tracking, and processing invoices.
- Ensure compliance with corporate policies, including ESG initiatives and SOX regulations.
Requirements
- Demonstrate sound industry knowledge, superior communications, and detail-oriented organizational skills.
- Support the Strategic Procurement Managers and Directors in the implementation of Avantus procurement strategy and standards across solar PV storage systems and components.
- Have experience in the renewables sector, contract management, contract compliance, vendor management, developing and implementing procedures, and document control.
- Support cross-functional teams including legal, project finance, corporate finance, EPC, procurement, land and development teams at all levels of the company.
- Assist with special projects, general corporate work, and administrative tasks related to procurement.
- Support deliverables required from project finance, third parties, and work closely with legal, internal stakeholders, and project partners to meet closing timelines.
- Create and follow best practices in processes for large-scale procurement, including organization and alignment within the procurement functions of PV and Storage.
- Support complex transactions involving multiple supply, integration, construction, and O M contracts.
- Develop and manage supplier systems supporting strategic negotiations and contracting, including onboarding, tracking, organizing financials, ESG compliance, and insurance.
- Review and assist with the preparation of standard contract documents, including non-disclosure agreements, requests for proposals, master services agreements, consulting agreements, amendments, and change orders.
- Lead the document execution process, including internal reporting, approvals, and payment tracking for large deposits, milestone payments, and individual invoices.
- Lead team’s compliance matters and implement corporate policies such as ESG initiatives and SOX compliance.
- Be detail-oriented, highly organized, and able to multi-task and manage tight timelines while prioritizing deadlines.
- Work effectively with multiple stakeholders and within cross-functional teams.
- Proactively approach problem solving and support company growth and culture by introducing or utilizing tools and procedures to improve efficiencies.
- Adapt to a dynamic and fast-paced environment.
- Identify and address support needs proactively, especially when working remotely.
- Have solar industry experience (preferred).
- Possess at least three years of contract administration or equivalent experience.
- Be able to make administrative procedural decisions and judgments.
- Be capable of creating, composing, and editing written materials.
- Demonstrate reliability, dependability, and flexibility.
Benefits & Perks
Compensation/salary range: $91,916 - $108,137 USD plus bonus
Comprehensive medical and dental plan options
401(k) matching
Flexible PTO
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