Executive Administrative Assistant

Job Posting End Date
11-04-2026
Please note the job posting will close on the day before the posting end date.
Job Summary
The Executive Administrative Assistant is responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. They will maintain a close and highly responsive relationship with the day-to-day work activities within assigned function.
The Executive Administrative Assistant will work independently under general supervision and guidance in carrying out assigned responsibilities. They will ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. They will relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority.
The Executive Administrative Assistant will report directly to the President of PSO.
Essential Job Functions & Tasks
• Maintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office. Exercise sound judgment and independent decision-making within established authority, appropriately resolving administrative matters and escalating issues requiring attention.
• Anticipate the executive’s needs and proactively identify priorities, commitments, deadlines, and matters requiring attention. Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.
• Proactively manage the executive’s calendar and time to support business priorities. Evaluate and prioritize meeting requests, resolve scheduling conflicts, maintain appropriate preparation and travel time, and make informed decisions regarding availability and commitments.
• Coordinate preparation for executive meetings, including agendas, briefing materials, presentations, background information, logistics, and other supporting materials.
• Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications from general direction. Ensure materials are accurate, complete, consistent, professional, and appropriate for the intended audience.
• Manage and appropriately prioritize incoming communications, requests, visitors, telephone calls, correspondence, and other matters. Independently respond to routine matters, provide information when appropriate, and redirect inquiries to the appropriate individuals while ensuring important or time-sensitive issues receive proper attention.
• Handle highly confidential, sensitive, and time-critical information with discretion and judgment. Safeguard information relating to employees, leadership matters, business strategy, Company operations, executive decisions, and other confidential matters.
• Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements. Anticipate potential issues and make appropriate adjustments.
• Develop and maintain effective processes and systems that improve the efficiency and effectiveness of the executive office. Continually identify opportunities to streamline administrative activities, improve information flow, and strengthen follow-through.