Sr. Project Administrator
Cannon DesignPosted May 5, 2025
Rochester, Minnesota
Energy Management$68,655 - $85,790
Full Time
Job Description
The role involves providing support to senior leadership for a large healthcare facility, including preparing project documentation, coordinating updates, managing project budgets, and maintaining records. The position requires strong communication skills and experience in project administration within the architecture or engineering sectors.
Responsibilities
- •Prepare internal and external communication including written project documentation.
- •Coordinate with team members to obtain and collate project updates and deliverables.
- •Prepare project team memos, presentations, and reports.
- •Take and transcribe project meeting notes.
- •Support project leaders in reviewing project program performance.
- •Help formulate new efficient processes while maintaining critical workflows.
- •Facilitate weekly updates of project financial reports and coordinate project budget evaluation.
- •Monitor project plan and flow of processes across the program.
- •Prepare complex spreadsheets and database work.
- •Maintain project records including key project data and financial data.
- •Maintain project logs for correspondence, contracts, and other documents.
- •Work with Project Managers to prepare approvals for scope additions and process payables.
- •Maintain project files according to firm standards.
- •Support project proposal and contracting efforts.
- •Maintain project team schedules and facilitate meeting planning.
- •Organize and set up onsite client meetings as needed.
- •Assist in report generation.
- •Coordinate with Project Controller and Accounting for leadership engagement and reporting.
- •Assist with project staffing data in Deltek Vision Project Resource Planning.
- •Assist with ensuring project stays within budget.
- •May supervise lower-level Project Administrators or Administrative Assistants.
Requirements
- •Associates degree in a related field is required.
- •Minimum of 12 years of experience performing in related roles required.
- •Experience working with executives, senior level teams, and interface with clients a must.
- •Strong verbal and written communication skills as well as presentation skills.
- •Ability to work in a team setting, strong time management and organizational skills.
- •Ability to handle multiple projects to meet required deadlines.
- •Accuracy, detail-oriented and ability to follow through on a timely basis.
- •Ability to work independently with limited direction.
- •Ability to manage sensitive and confidential information.
- •Strong proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint.
- •Professional business attire required to attend client meetings.
- •Travel as needed.
Benefits
- •Salary range: 68,655 to 85,790 annually
- •Paid time off
- •Flexible schedules
- •Remote work options
- •401k plan
- •Medical, dental, and vision coverage
- •Flexible spending account options
- •Voluntary insurances
- •Discretionary bonuses
- •Employee perk programs
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