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Job Description
The Facilities Coordinator assists the Facility Manager in managing building operations and logistical duties, ensuring a safe and efficient work environment. This role involves coordinating maintenance requests, managing occupancy tools, and maintaining compliance with safety regulations.
Key Responsibilities
- Assist and support Facility Manager with building management and logistical duties.
- Manage and update seating occupancy in the Facilities Wayfinding Tool.
- Manage and update the KACE facilities maintenance tool for requests.
- Coordinate and document issues to resolution, assigning and closing tickets.
- Monitor waste disposal, recycling, supplies inventory, and repairs.
- Coordinate office and parking space allocation.
- Coordinate with vendors on contracted work.
- Conduct routine inspections of Facility and Grounds, documenting issues.
- Ensure workspaces are clean and ready for use.
- Track regular and ad-hoc facility expenses.
- Conduct market research for evaluating new vendors.
- Ensure compliance with health and safety regulations.
- Communicate with building employees about events impacting business.
- Coordinate special projects as required.
Requirements
- Work experience as a Facilities Coordinator or similar role
- Strong knowledge of facilities management operations
- Proficient computer skills including MS Office, MS Excel, and MS Teams
- Familiarity with office environment
- Understanding of safety regulations in offices
- Well-organized with sound judgement and the ability to think quickly during emergencies
- Requires a high school diploma or equivalent
- Must be capable of developing job knowledge skills
- Ability to work under a deadline
Benefits & Perks
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