Senior Accounts Payable Associate

• Process and review high-volume invoices, ensuring accuracy of coding, approvals, and supporting documentation. • Perform and review 2-way and 3-way matching of invoices, purchase orders, and receipts. • Prepare and execute ACH, wire, and check payments in accordance with company policies and payment schedules. • Review AP transactions for accuracy and completeness prior to payment processing. • Reconcile vendor statements and resolve complex discrepancies in a timely manner. • Monitor AP aging and proactively address overdue invoices, payment issues, and exceptions. • Assist with month-end close activities, including accruals, reconciliations, and reporting. • Ensure compliance with company policies, approval workflows, and internal control requirements. • Serve as the primary escalation point for complex AP issues from vendors and internal stakeholders. • Provide guidance, training, and day-to-day support to AP Associates. • Assist in prioritizing workloads and balancing team responsibilities to meet deadlines and service expectations. • Support onboarding and development of new AP team members. • Act as a trusted resource and backup to the Director of Accounts Payable during periods of high volume, special projects, or absences. • Develop and maintain strong relationships with vendors and internal business partners. • Lead resolution of complex payment, compliance, and account reconciliation issues. • Partner with Procurement, Operations, Finance, and other departments to improve communication and issue resolution across the procure-to-pay process. • Support vendor onboarding and ongoing vendor maintenance activities. • Partner with the Director of Accounts Payable to identify and implement process improvements that enhance efficiency, scalability, internal controls, and stakeholder experience. • Participate in AP and P2P transformation initiatives, including workflow redesign, automation, system enhancements, and policy development. • Collaborate with Procurement, Operations, Finance, and other business partners to identify upstream and downstream process improvements that support a more efficient procure-to-pay process. • Analyze operational challenges, recurring exceptions, and manual processes, providing recommendations for improvement and standardization. • Assist with testing, implementation, and adoption of new technologies, automation tools, and system enhancements. • Support the development and maintenance of process documentation, standard operating procedures, and internal controls. • Prepare and analyze AP reports, including aging, payment activity, exception tracking, and vendor metrics. • Assist leadership in tracking KPIs and identifying trends that impact performance, compliance, and efficiency. • Provide recommendations for improving invoice cycle times, reducing exceptions, and enhancing service levels. • Support audit requests and ensure timely delivery of required documentation.

• Associate's degree in Accounting, Finance, or related field preferred. • 5+ years of Accounts Payable, Accounting, or Procure-to-Pay experience. • Experience working in high-volume AP environments. • Strong understanding of AP controls, invoice processing, vendor management, and payment operations. • Experience with ERP systems and AP automation tools (Microsoft Dynamics, Concur, banking platforms, vendor onboarding solutions, etc.). • Advanced proficiency in Microsoft Excel and financial reporting. • Experience supporting audits, month-end close, and process improvement initiatives. • Construction, real estate, or project-based accounting experience preferred. • Full cycle knowledge of Accounts Payable operations and best practices. • Strong understanding of Procure-to-Pay (P2P) processes and controls. • Strong analytical, problem-solving, and decision-making skills. • Ability to independently resolve complex discrepancies and payment issues. • Excellent organizational and prioritization skills. • Strong communication and stakeholder management abilities. • Systems-oriented thinker with experience improving workflows across multiple departments. • High attention to detail with a focus on accuracy, compliance, and operational excellence. • Demonstrates a curious mindset by proactively investigating discrepancies, challenging existing processes, and identifying opportunities to improve workflows and controls.