Job Description
The Office Coordinator role at RES involves providing administrative support to ensure efficient office operations, including managing facilities, coordinating meetings, handling mail and supplies, and supporting staff in a fast-paced, environmentally-focused organization.
Key Responsibilities
- Provide administrative support to office staff and management
- Maintain office efficiency by coordinating resources, processes, and support systems
- Manage facility and vendor needs, including maintenance, repairs, and office improvements
- Coordinate meetings, seminars, conferences, and catering arrangements
- Support document management, including filing and records organization
- Assist with preparation of regulatory documents and administrative projects
- Greet visitors, answer phones, and manage front desk operations
- Manage building access, security, and safety protocols
- Perform data entry and support internal communications
- Oversee mail distribution, deliveries, and office supplies
- Maintain kitchen and breakroom cleanliness and supplies
- Coordinate maintenance and service calls for office equipment and facilities
Requirements
- At least 3 years of administrative or office coordinator support experience in an office setting.
- Experience supporting multiple internal stakeholders and coordinating office operations.
- Strong written, verbal, and visual communication skills.
- Proven ability to take initiative in an environment of change and growth.
- Strong attention to detail and ability to manage multiple tasks and priorities.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience coordinating vendors and office support services.
- Comfort assisting with data entry, internet research, and special administrative projects.
- Experience coordinating meetings, seminars, conferences, and catering.
- A positive, polished, and service-oriented approach to internal support.
Benefits & Perks
Part-time work schedule (15 to 25 hours per week)
Onsite work environment
Support with office maintenance and supplies
Support with meeting and event coordination
Support with document management and administrative projects
Use of company vehicle for errands
Ready to Apply?
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