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Job Description
The Office Assistant at RES provides front desk support, manages office operations, handles administrative tasks, and assists with maintaining a welcoming and organized office environment to support the team's focus on restoration and sustainability projects.
Key Responsibilities
- Greet visitors and answer phones at the front desk
- Assist with scheduling meetings and reserving conference rooms
- Handle expense reporting for leadership team members
- Manage building and office access, including key cards and app access
- Perform basic data entry and document preparation
- Support internal communications and announcements
- Report and coordinate building repair needs with vendors
- Maintain cleanliness and organization of kitchen and breakroom areas
- Manage mail, deliveries, and office supplies
- Prepare meeting rooms and ensure they are clean and stocked
- Drive company vehicle for monthly errands and restocking supplies
Requirements
- High school diploma or equivalent, plus relevant office experience
- Valid Texas driver s license with a clean driving record
- Must hold a valid Texas Notary Public commission or be eligible and willing to obtain one shortly after hire
- Proficiency in English, with the ability to read and follow written instructions
- Basic skills in Microsoft Office Word, Excel, Outlook and expense reporting systems (e.g., Concur)
- Strong organization and time-management skills with excellent attention to detail
- Professional, friendly, and discreet with confidential information
- Ability to lift up to 25 lbs
Benefits & Perks
Compensation/salary range not specified
Work schedule: onsite position with regular local errands using a company vehicle
Work environment perks: friendly front desk support, collaborative office setting
Additional benefits: opportunity to contribute to environmental restoration and sustainability efforts, potential for Spanish language skills, professional development through varied office support tasks
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