PR
Listing evidence and provenance
- Source
- Workday View original listing
- Freshness
- Open in the current public read path; this is not an employer guarantee.Last observed October 11, 2026
- Classification
- Modern power-system classification not yet published for this listing.Legacy source industry field: Transmission & Distribution
- Pay provenance
- Employer-provided pay
Job Description
We are seeking a detail-oriented and highly organized Billing Specialist to support the Operations Department by managing vendor invoice processing, approvals, lien waivers, account reconciliations, and cross-functional communication.
Key Responsibilities
- Review and validate vendor invoices for accurate coding, tax compliance, credits, retention, freight charges, and lien waiver requirements.
- Coordinate invoice approvals and confirm with field personnel that materials have been received or services have been completed to ensure timely processing.
- Ensure all Accounts Payable deliverables are properly routed, expedited, approved, and processed prior to due dates.
- Track, maintain, and organize lien waivers for multiple projects while ensuring compliance with project-specific thresholds and requirements.
- Reconcile accounts and analyze financial data using Excel, including Pivot Tables and other reporting tools.
- Manage and respond professionally to emails in the departmental shared mailbox.
- Provide support and training to project teams on Accounts Payable processes, procedures, and systems.
- Develop and maintain effective working relationships with Engineering, Accounts Payable, Intercompany Accounting, Project Managers, Field Engineers, Site Managers, Procurement, Administrative Services, and Executive Leadership.
Requirements
- High School Diploma or equivalent required.
- 2+ years of experience in Accounts Payable, Project Administration, Construction Accounting, or a related field.
- Strong understanding of invoice processing, cost coding, and approval workflows.
- Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and data analysis.
- Strong critical thinking and analytical skills with the ability to research discrepancies, identify root causes, evaluate options, and implement effective solutions.
- Excellent organizational, time-management, and problem-solving skills.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities, adapt to changing business needs, and meet strict deadlines.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Associate degree or equivalent work experience in Accounting, Finance, Business, Construction Management, Project Management, Electrical, Civil, Mechanical, or Industrial Engineering.
- Experience in construction, engineering, utility, or project-based industries.
- Knowledge of lien waivers, retention, purchase orders, subcontract administration, and vendor compliance requirements.
- Understanding of applicable federal and state tax requirements, including sales and use tax codes
- Experience with ERP or accounting systems such as pVault, Viewpoint, Vista, or similar platforms.
- Ability to quickly learn and adapt to new software applications, systems, and technologies.
- Experience coordinating invoice approvals and supporting multiple projects simultaneously.
Benefits & Perks
- Paid Company Holidays
- Paid Time Off
- Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability
- 401K with matching contribution.
Ready to Apply?
Apply directly on Primoris's site
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