Job Description
The Administrative Specialist provides comprehensive administrative support to Lab Department Managers and staff, including managing HR forms, coordinating meetings, and assisting with customer deliverables and marketing activities. The role requires strong organizational and customer service skills, along with the ability to work independently in a dynamic environment.
Key Responsibilities
- Provide administrative support to Lab Department Managers and staff members
- Audit and route HR forms
- Prepare expense reimbursements
- Manage office supplies
- Schedule meetings and coordinate meeting room requests
- Maintain mail area and reroute items as needed
- Organize and facilitate catered meetings and events
- Provide guidance on company policies and processes
- Serve as backup administrative support to the Executive Assistant and other HRL departments
- Support Foundry Services team with tracking status of Legal, Contracts, Finance, and IT teams
- Assist with customer deliverables shipment and inventory updates
- Monitor and ensure customer engagement progress
- Support preparation for foundry marketing activities
Requirements
- 5 years demonstrated experience in administration, as a coordinator or other relevant job functions.
- Strong organizational skills are required as the range of department engagements and priorities is wide and may change quickly.
- Must have exceptional customer service skills and ability to liaise with external customers.
- Self-starter with exceptional attention to detail, follow-through and ability to multi-task.
- Good verbal and written communication, and interpersonal skills.
- Must be able to communicate effectively and professionally with focus on customer service for internal customers.
- Ability to work independently in a dynamic environment.
- Ability to change direction, remain flexible and respond quickly.
- Experience working with internal organizations, such as Facilities, Finance, Legal Contracts, Procurement, Shipping Receiving departments.
- Experience with event planning.
- Proficient in Microsoft Office Outlook, Excel, PowerPoint, Word and PDF editor.
- Experience with and/or ability to learn various enterprise and other customer software systems.
- Knowledge of office protocols including the ability to interface with a variety of cross-functional personnel, including administrative, support staff and technical experts.
- Should have a working knowledge of operations procedures and best practices.
- Knowledge of project organization protocols including software.
- Ability to research best practices and manage tasks with little to no supervision.
- Must have the ability to access all locations of the company property.
- Able to work flexible hours.
- U.S. citizenship.
Benefits & Perks
Compensation range: 29.22 - 35.63 per hour
On-site position with potential hybrid support arrangement
Flexible hours
Bonus benefits
Ready to Apply?
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