Job Description
An administrative assistant responsible for managing daily office operations, coordinating with various teams and vendors, supporting event planning, and ensuring a smooth and efficient work environment in a fast-paced software development setting.
Key Responsibilities
- Manage day-to-day office operations, including supplies, equipment, and office condition
- Serve as the first point of contact for visitors and handle hospitality management
- Coordinate communication and provide reports between the local office and Esri headquarters in the US
- Maintain relationships with vendors, service providers, and landlords
- Assist in planning and executing office events, team activities, and celebrations
- Maintain inventory of office equipment and supplies, verify receipts, and manage invoices
- Oversee office maintenance and arrange necessary repairs
- Support HR-related administrative tasks and uphold office policies
Requirements
- 4 to 8 years of proven office management, administrative, or executive assistant experience, preferably in a software IT company
- Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
- Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
- Excellent time management skills and ability to multi-task and follow-up on multiple projects
- Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
- Strict attention to detail including the ability to maintain a high level of accuracy in preparing and reviewing accounting information
- Bachelor’s degree in any relevant field of study
- Existing work authorization for India
- Minimum typing speed of 45 words per minute
Benefits & Perks
Work environment perks (pleasant office environment, team activities, celebrations)
Onsite work schedule
Proficiency with Microsoft Office Suite and online systems
Ready to Apply?
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