Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US)
Energy SolutionsOakland, Oregon
Full Time
Posted August 24, 2026
$85k - $115k
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Job Description
At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities.
Key Responsibilities
- Coordinate, prioritize, and manage complex executive calendars across multiple time zones, resolving scheduling conflicts as needed.
- Screen, prioritize, and respond to email correspondence and incoming communications on behalf of the executive.
- Track, monitor, and follow up on key action items, deliverables, and deadlines to ensure timely completion.
- Adapt to shifting priorities by anticipating next steps and supporting real-time executive needs.
- Coordinate travel itineraries by planning, confirming, and adjusting logistics to support seamless executive travel.
- Prepare detailed meeting agendas, briefing materials, and presentations for internal and external meetings.
- Collaborate with other Executive Assistants to align priorities and ensure cohesive executive team support.
- Prepare, review, and reconcile expense reports and monthly statements in accordance with company guidelines.
- Support ongoing special projects by coordinating tasks, tracking progress, and sharing updates.
- Review executive workflows and identify opportunities to improve organization, efficiency, or communication.
Requirements
- A bachelor's degree.
- A minimum of 3 years of professional experience in related administrative roles (e.g., Administrative Assistant, Office Manager), including a minimum of 3 years providing direct executive support.
- Experience supporting time and expense reporting functions within an ERP system.
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, OneNote, and SharePoint.
- Advanced proficiency with collaboration and conferencing tools such as Slack, Monday.com, Zoom, or similar platforms.
- Working knowledge of PowerPoint and Excel for preparing executive materials and tracking information.
- Technical aptitude to learn and adapt to new software platforms required for the role.
- Strong writing and proofreading skills for drafting and reviewing executive‑level correspondence and materials.
- Ability to coordinate across multiple time zones and accommodate scheduling needs outside standard business hours when required.
- The salary range for this role is $85,000 – $115,000/annually with a target compensation of $85,000 - $97,750/annually based on experience and qualifications.
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