Job Description
ELEKS Administrative Office is looking for an Office Manager in Lviv.
Key Responsibilities
- Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
- Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
- Maintain security by following procedures; monitor logbook; issue visitor badges
- Handle requests for information and data, answer or refer inquiries
- Maintain and update personnel database
- Prepare written responses to routine enquiries and related issues in Workday
- Manage schedules, calendars, presentations, spreadsheets and other related office tasks
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Maintain stationery, files and inventories
- Fulfill general clerical duties including photocopying, fax and mailing
- Maintain and upkeep office equipment and furniture and organize repairs and upgrade
- Issue and activate / restore personal permanent and temporary cards for workers
- Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
- Lead, direct and support administrative staff in their administrative tasks
- Prepare and maintain record of various reports as needed in day-to-day administrative tasks
- Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
- Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
- Follow through on maintenance agreements and contracts
- Research vendors to find the best pricing and delivery options
- Ensure payment of utility bills
Requirements
- 2+ years of experience in office management is preferred, however, candidates with less experience are also welcome
- Previous experience in the IT industry in a similar role would be an advantage
- Experience as a hotel receptionist would be a plus
- Pre-intermediate level of English
- Knowledge of basic office management principles and practices
- Proficiency in computer applications and relevant software
- Knowledge of the operation of standard office equipment
- Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping
- Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively
- Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
- Strong planning and organizational skills
Benefits & Perks
- Challenging and interesting tasks
- Competence development and career path
- Team of professionals
- Dynamic environment
Ready to Apply?
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