Job Description
A Document Management Specialist supporting land acquisition projects in the energy sector by managing title, lease documentation, and project files to ensure accuracy, compliance, and timely delivery across multiple active projects.
Key Responsibilities
- Review real estate records to establish chain of title and confirm authorized signatories
- Conduct deed research using county records and online databases
- Coordinate with title companies to obtain accurate and timely documentation
- Support Land Agents by identifying additional title or curative requirements
- Prepare, review, and quality-check leases, easements, and land agreements
- Ensure all documents meet county recording standards and client requirements
- Review GIS exhibits to confirm parcel accuracy within agreements
- Assemble execution packages and manage document tracking through completion
- Maintain organized and compliant project files according to standards
- Track document turnaround times and communicate status updates to project teams
- Coordinate with GIS and shared services teams on deliverables and timelines
- Support workflow management, prioritization, and issue resolution across projects
- Assist with landowner research, contact verification, and landowner packet preparation
- Maintain and update project databases such as geoAMPS and FlairDocs
Requirements
- Minimum of 2 years of experience in title research, abstracting, or right-of-way documentation
- Strong understanding of real estate documents, deeds, and title review processes
- Proficiency in Microsoft Office and document management systems
- High attention to detail with the ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and ability to work cross-functionally with field and office teams
- Bachelor's degree required
- Experience supporting land acquisition, pipeline, transmission, or renewable energy projects preferred
Benefits & Perks
Generous Paid Time Off
Paid Parental Leave
Flexible work schedules
Travel Vouchers
Competitive Compensation packages
Annual bonuses, spot bonuses and peer recognition awards
401K match - 1:1 up to 4% of compensation
Tuition Assistance
Student Loan Repayment
Paid Licensing Certification Fees and Renewals
Financial Rewards for Obtaining Licensure
Employee Referrals
Annual Wellness Reimbursement
Gym memberships, fitness tracker, home gym equipment
Dependent Care Match
Medical, Dental, and Vision insurance
Employer paid LTD, STD, and life insurance
Metlife Supplemental Benefits (accident, hospitalization, critical illness)
Member Assistance Program (MAP) with counseling, legal, financial, and work-life services
Ready to Apply?
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