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Office Manager - Part-Time

Alarm.com
Posted January 24, 2025

Needham, Massachusetts

Smart Grid Technology

Full Time

Job Description

The Office Manager for Building36 is responsible for providing administrative support to employees, ensuring a well-maintained office environment, and facilitating excellent customer service. This role includes managing office logistics, onboarding new employees, and maintaining relationships with facility service vendors.

Responsibilities

  • Provide outstanding customer service to internal and external customers.
  • Respond to and resolve employee requests for facilities and administrative support.
  • Facilitate new employee onboarding and IT requests.
  • Ensure workspaces, conference rooms, and common areas are well-maintained.
  • Manage relationships with facility service vendors and repair service schedules.
  • Maintain supply levels and equipment operation in common areas and conference rooms.
  • Assist with office moves, small renovations, and daily tours.
  • Maintain conference room schedules and prepare rooms for meetings.
  • Assist with filing expense reports and mailing invoices and correspondence.
  • Procure office supplies cost-effectively to meet employee needs.
  • Facilitate logistics for internal team meetings.

Requirements

  • A self-starter with the ability to prioritize competing requests.
  • Outstanding interpersonal, communication, and customer service skills including a flexible and positive attitude.
  • A very high degree of personal integrity including the ability to manage sensitive or confidential information.
  • Strong organizational skills and the ability to manage multiple processes and priorities at once.
  • Strong technical skills including proficiency in Outlook, Excel, and Word.
  • Proficiency using standard office equipment such as a copier, postage machine, fax, printer, and postage station.
  • Ability to communicate orally and in writing, in a clear and concise manner.
  • Availability to work in-office Monday to Friday, from 10:00 AM to 2:00 PM, with flexibility as needed.

Benefits

  • Compensation/salary range
  • Work schedule: Monday to Friday, 10:00 AM - 2:00 PM, with flexibility as needed
  • Work environment perks: team culture, holiday party, happy hours, and other fun corporate events
  • Additional benefits: opportunity to collaborate with outstanding people, gain well-rounded experience, and make an immediate impact

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