NextGenEnergyJobs.com

Administrative Facilities Partner II (Hybrid - Chicago, US)

Energy Solutions

Chicago, Illinois, United States

Hybrid

Energy Efficiency

Operations & Maintenance

44 days ago

$25 - $30

About Energy Solutions

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

About the Role

We are currently seeking a full-time Administrative Facilities Partner II, to join our Business Operations team and work in a hybrid setting for our Chicago, IL office.

Responsibilities

  • Answer main office phone and route calls and messages to appropriate recipients
  • Maintain general order of the office by ensuring common areas, including kitchens, are neat and organized
  • Making certain that office equipment is in working order and, communicate with office staff of need for repair
  • Ensuring all common space calendars are up to date and notify team of conflicts
  • Ordering office supplies and snack
  • Collaborate with Administrative Professionals Team to support company events
  • Update budget tracker with all expenses related to snack, meal, ergonomic and office supply purchases in a timely manner
  • Act as the liaison with maintenance professionals and vendors (e.g. UPS, Costco, Amazon)
  • Emergency preparedness coordination including; supporting an emergency response, communicating with first responders, and staff notifications
  • Travel coordination for individuals and group travel while adhering to Energy Solutions policy guidelines
  • Other duties as assigned

Requirements

  • Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint
  • Experience with communication tools including Zoom, MS Teams and Slack
  • Significant travel coordination experience
  • Ability to work both independently and collaboratively while juggling competing priorities
  • Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
  • Exceptional time management, organizational, and multi-tasking skills with strong attention to detail

Benefits

  • medical
  • dental
  • vision
  • 401(k)
  • 401(k) Company Match
  • Employee Stock Ownership Plan (ESOP)
  • Retirement Package