Administrative Assistant
Pure StoragePosted June 4, 2025
Santa Clara, California
$44 - $66
Full Time
Job Description
The role involves providing executive support to senior leaders, managing calendars, coordinating meetings and travel, handling special projects, and maintaining effective communication within a fast-paced, innovative tech company.
Responsibilities
- •Provide executive support to senior leaders, including calendar management and scheduling cross-functional and international meetings
- •Coordinate travel arrangements and process expense reports
- •Manage communication channels such as email, calendar, and contacts with vendors and customers
- •Organize and support meetings, events, and special projects
- •Liaise with internal teams and work closely with other executive assistants
- •Assist with general office operations and administrative tasks
- •Lead and manage special projects on behalf of the leadership team
Requirements
- •A minimum of 3 years supporting senior leaders in an executive assistant or similar administrative support role.
- •Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
- •Experience in organizing meetings, note taking, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
- •Ability to lead special projects on behalf of the team organization more broadly.
- •Demonstrated ability to achieve high performance goals in a complex and fast-paced environment.
- •Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, external partners, and vendors.
- •Highly resourceful team-player with the ability to also be extremely effective independently.
- •Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- •Proven ability to handle confidential information with discretion.
- •Ability to be adaptable to various competing demands and demonstrate the highest level of customer client service and response.
- •Expert level written and verbal communication skills.
- •Very high level of attention to detail, including proficiency in grammar, spelling, and proofreading.
- •Ability to understand and interpret policies and procedures as well as apply them with consistency.
- •Strong computer skills including proficiency in Google Office Suite, Concur, Microsoft Office programs Word, Excel, PowerPoint, and familiarity with Slack, Google Hangouts, ERP, or similar tools.
- •Work from the Santa Clara office in compliance with company policies, unless on PTO, work travel, or other approved leave.
Benefits
- •Salary range: $43.80 - $66.30 USD per hour
- •Work environment: primarily in-office at Santa Clara
- •Flexible time off
- •Wellness resources
- •Company-sponsored team events
- •Potential eligibility for incentive pay and/or equity
- •Support for growth and development
- •Inclusive and diverse workplace culture
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